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Sabata v. Nebraska Department of Correctional Services

United States District Court, D. Nebraska

June 27, 2018

HANNAH SABATA, et al., Plaintiffs,
v.
NEBRASKA DEPARTMENT OF CORRECTIONAL SERVICES, et al., Defendants. Fields for all documents Description Metadata Fields Description

          STIPULATED ORDER ON ELECTRONICALLY STORED INFORMATION

          MICHAEL D. NELSON UNITED STATES MAGISTRATE JUDGE.

         IT IS ORDERED that the parties' Stipulated Order on Electronically Stored Information (Filing No. 106) is adopted, as set forth below:

         STIPULATED ORDER ON ELECTRONICALLY STORED INFORMATION

         Pursuant to the Court's May 21, 2018, Order (Filing No. 95) Plaintiffs and Defendants hereby submit this stipulated and agreed order concerning discovery of Electronically Stored Information (“ESI”). Absent agreement of the parties or further order of this court, the following parameters shall apply to ESI production:

         1. Production format for paper records.

         Responsive documents that exist only in paper form shall be organized as they have been kept in the ordinary course of business and shall be produced according to the following protocol: Paper documents shall be scanned and produced in TIFF image form at a resolution sufficient to enable, where practicable, the generation of searchable text using Optical Character Recognition (“OCR”). This provision shall not apply to portions of documents containing handwriting.

         2. Production format for electronic records.

         Responsive documents that exist in electronic form, even if such documents also exist in paper form, shall be produced in electronic form according to the following protocol: Electronic documents shall be produced electronically as single page, uniquely and sequentially numbered Group IV TIFF image files of not less than 300 dots per inch resolution, together with document level load files wherein the full text was extracted directly from the native file where possible.

         3.Parameters for TIFF production format.

         a. For files produced in TIFF image format, each page of a document shall be electronically saved as an image file. If a document is more than one page, the unitization of the document and any attachments and/or affixed notes shall be maintained as they existed in the original document.

         b. Each document image file shall be named with the unique production number of the page of the document in question, followed by the extension “.tif”. File names should not be more than 20 characters long or contain spaces.

         c. Each page of a produced document shall have a legible, unique production number electronically “burned” onto the TIFF image in such a manner that information from the source document is not obliterated, concealed, or interfered with, preferably in the lower right corner of the document. The production number shall contain at least six digits. There shall be no other legend or stamp placed on the document image, unless a document qualifies for confidential treatment pursuant to the terms of any protective order in this matter, or if the document requires redaction. In the case of confidential materials as defined by any protective order in this matter, any applicable designation may be “burned” onto the document's image at a location that does not obliterate or obscure any information from the source document.

         d. TIFF images shall be accompanied by a standard load file containing the metadata and other fields identified in Paragraph 8, below. The load file shall be produced in one of the following industry-standard formats: (i) Concordance delimited file (“.dat”); (ii) comma-separated value file (“.csv”); or (iii) TAB delimited file. TIFF images shall also be accompanied by either an Opticon delimited cross-reference file (“.opt”) or IPRO View LFP comma-delimited file showing document breaks and appropriate document unitization.

         4. Tex ...


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